TEAA seeks continuing relationships with the schools it assists. In the best possible case, the following steps will occur, from the viewpoint of the school. Steps 2, 3 and 4 may be repeated, and indeed we hope they will be. Additional visits may also occur. Comments on each step appear below.
1. Visits: Successful schools present themselves forthrightly.
We know that not everything is perfect; that's why we're trying to
help. There is substantial information on our website about the
evaluative aspects of our visits in the
TEAA School Visit Manual
2. Proposals ... should state the goals, relevant existing conditions, how the money is to be spent, and how the expenditures will assist progress toward the goal, given the situation. For further information on this subject, see Grant Application and Grant Criteria.
3. Performance and record keeping: Schools should keep records of what they do, keeping in mind that there will be a final report, #4 below. We understand that schools need some flexibility in managing grant funds. It's great if money can be saved in one area and used in another, or if funds become available from another source so that the grant money can be used together with that to do something better. But we do want to know about these things. The criterion for a change in plan should always be better progress toward meeting the stated goals. The school should however, keep track of changes and consult us on major ones.
4. Final report: While some flexibility is acceptable, as noted in #3, TEAA needs to report back to its supporters on what their funds have accomplished. Schools should therefore prepare a brief final report describing the actual expenditures made from the grant, including amounts, dates, and items. Changes from the original plan should be explained. Stories of creative changes enable us to understand what works, to spread that knowledge and succeed with our donors.